When is the best time to buy an ERP for a company?

Choosing the best time to buy an ERP can be essential when it comes to implementing it successfully or not. That is why we want to talk about some of the criteria that can be followed when choosing an ERP and implementing it in a business.

Buying an ERP, for all cases?

First of all, before thinking about the best time to buy an ERP, you should ask yourself whether you really need it and, above all, what features it should have. This criterion is extremely important, especially in view of the nature of ERPs. Indeed, they are modular tools that are highly adaptable. In this sense, it is always advisable to refine the search for an ERP as much as possible so that, when the time comes, the best decision can be made. We will now list some functional criteria designed for once this decision point has been passed.

1. Best time to buy an ERP: when you need to increase productivity

First of all, we should talk about the productivity criterion when choosing the best time to buy an ERP. As you probably know, one of the most remarkable aspects of an ERP is its ability to improve the productivity of a business. It does this by optimizing and centralizing all information gathering and data processing processes. In this way, it is possible to have a more reliable analysis of each of the elements and thus be able to obtain a higher performance of all processes.

2. When a company starts from scratch

Although it has been commonplace up to the present day for established companies to install an ERP, this is far from being the norm. In fact, an ERP is a suitable solution for many types of businesses at many different stages of development. For the same reason, if you are looking for centralized and optimized management from the outset, the best time to buy an ERP may be at the very beginning of a company. Technologies such as ERP and CRP allow us to have a centralized database about the main sectors of our business (warehouse, sales, purchasing, etc.).

3. Best time to buy an ERP: when your company grows

One of the reasons why an ERP can become obsolete is that it is not able to cover all the functionalities and needs of a company. For the same reason, the best time to buy an ERP can also be the time of growth. Having an outdated or obsolete software is always a bad option: either because it has ceased to fulfill its functions or because it is below the possibilities of our company.

4. When the Internet comes into play

When thinking about the best time to buy an ERP, it is necessary to think about the possibilities of digitalization. This is a process that is here to stay and that in fact has given rise to literally thousands of E-Commerce. If this is your case and your company is one of them or if you have started selling over the Internet, it is also the best time to buy an ERP. It is a tool that, among the great variety of functions that it can provide, is to connect with the online platform of our E-Commerce to offer us an effective centralization of all the data, sales and processes.

5. The best time to buy an ERP? If yours is not working

Naturally, this is one of the most decisive factors when buying a new ERP. It often happens that a company's existing ERP does not meet its objectives and performance expectations. This can have several causes; however, one of the most frequent is precisely that a good study was not done to implement it at the time or that it does not adapt to the nature of the company. To a great extent, this can be due to the lack of connection with the professionals who offer the ERP, who are not supporting its implementation enough.

Whatever the cause, if your current ERP is not adapted to the needs of your company, it is advisable to change it. It may be that it lacks scalability or that it is inefficient when it comes to implementing management with it. Likewise, you should also check whether your ERP is compatible with other software, such as invoice management or online accounting software.

6. Best time to buy an ERP: when there is no cloud connectivity

Another of the most important causes that dictate a good time to implement a new ERP is the lack of connectivity with the cloud. There are completely obsolete ERPs that have no connectivity with the cloud and, therefore, have all their information in the company's own equipment. In this way, all the advantages that we could enjoy thanks to an ERP are lost to a large extent. Basically, the fact that an ERP does not have connectivity with the cloud means that it is not fulfilling the potential functions that such a tool could have.

It means, therefore, that it is not offering the performance it should by not being connected to the cloud and not offering efficient and remote operability. This is because one of the great advantages of ERPs is precisely that they allow us to operate remotely or to have the data available to be shared with another device. Managing a business in real time largely depends on being connected to the cloud. Otherwise, we will not be taking advantage of other technologies such as Big Data and we will be very limited.